| CTRL+1 |
Switch to Mail. |
| CTRL+2 |
Switch to Calendar. |
| CTRL+3 |
Switch to Contacts. |
| CTRL+4 |
Switch to Tasks. |
| CTRL+5 |
Switch to Notes. |
| CTRL+6 |
Switch to Folder List in Navigation Pane. |
| CTRL+7 |
Switch to Shortcuts. |
| CTRL+PERIOD |
Switch to next message (with message open). |
| CTRL+COMMA |
Switch to previous message (with message open). |
| F6 or CTRL+Shift+TAB |
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. |
| TAB |
Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar. |
| Arrow keys |
Move around within the Navigation Pane. |
| CTRL+Y |
Go to a different folder. |
| F3 or CTRL+E |
Go to the Search box. |
| ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP |
In the Reading Pane, go to the previous message. |
| SPACEBAR |
In the Reading Pane, page down through text. |
| Shift+SPACEBAR |
In the Reading Pane, page up through text. |
| Shift+PLUS SIGN or MINUS SIGN, respectively |
Expand or collapse a group (with a group selected) in the Navigation Pane. |
| LEFT ARROW or RIGHT ARROW, respectively |
Collapse or expand a group in the e-mail message list. |
| Shift+TAB |
Move to next field in Reading Pane. |
| CTRL+TAB |
Move to previous field in Reading Pane. |
| ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE |
Go back to previous view in main Outlook window. |
| ALT+RIGHT ARROW |
Go forward to next view in main Outlook window. |
| CTRL+Shift+W |
Select the InfoBar and, if available, show the menu of commands. |
| CTRL+E |
Find a message or other item. |
| ESC |
Clear the search results. |
| CTRL+ALT+A |
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in. |
| CTRL+ALT+W |
Expand the Search Query Builder. |
| CTRL+Shift+F |
Use Advanced Find. |
| CTRL+Shift+P |
Create a new Search Folder. |
| F4 |
Search for text within a message or other item. |
| Shift+F4 |
Find next during text search within a message or other item. |
| CTRL+H |
Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item. |
| CTRL+ALT+K |
Expand search to include the desktop. |
| CTRL+Shift+G |
Open the Flag for Follow Up dialog box to assign a flag. |
| ALT+D |
Delete the selected category from the list in the Color Categories dialog box. |
| CTRL+Shift+A |
Create an appointment. |
| CTRL+Shift+C |
Create a contact. |
| CTRL+Shift+L |
Create a distribution list. |
| CTRL+Shift+X |
Create a fax. |
| CTRL+Shift+E |
Create a folder. |
| CTRL+Shift+J |
Create a Journal entry. |
| CTRL+Shift+Q |
Create a meeting request. |
| CTRL+Shift+M |
Create a message. |
| CTRL+Shift+N |
Create a note. |
| CTRL+Shift+H |
Create a new Microsoft Office document. |
| CTRL+Shift+S |
Post to this folder. |
| CTRL+T |
Post a reply in this folder. |
| CTRL+Shift+P |
Create a Search Folder. |
| CTRL+Shift+K |
Create a task. |
| CTRL+Shift+U |
Create a task request. |
| CTRL+S or Shift+F12 |
Save. |
| ALT+S |
Save and close. |
| F12 |
Save as. |
| CTRL+Z or ALT+BACKSPACE |
Undo. |
| CTRL+D |
Delete an item. |
| CTRL+P |
Print. |
| CTRL+Shift+Y |
Copy an item. |
| CTRL+Shift+V |
Move an item. |
| CTRL+K |
Check names. |
| F7 |
Check spelling. |
| CTRL+Shift+G |
Flag for follow-up. |
| CTRL+F |
Forward. |
| ALT+S |
Send or post or invite all. |
| F2 |
Turn on editing in a field (except in Icon view). |
| CTRL+L |
Left align text. |
| CTRL+E |
Center text. |
| CTRL+R |
Right align text. |
| CTRL+Shift+I |
Switch to Inbox. |
| CTRL+Shift+O |
Switch to Outbox. |
| CTRL+TAB |
Choose the account from which to send a message. (with focus on the To box) and then TAB to the Accounts button |
| CTRL+K |
Check names. |
| ALT+S |
Send. |
| CTRL+R |
Reply to a message. |
| CTRL+Shift+R |
Reply all to a message. |
| CTRL+F |
Forward a message. |
| CTRL+ ALT+J |
Mark a message as not junk. |
| CTRL+Shift+I |
Display blocked external content (in a message). |
| CTRL+ Shift+S |
Post to a folder. |
| CTRL+Shift+N |
Apply Normal style. |
| CTRL+M or F9 |
Check for new messages. |
| UP ARROW |
Go to the previous message. |
| DOWN ARROW |
Go to the next message. |
| CTRL+N |
Create a new message (when in Mail). |
| CTRL+Shift+M |
Create a new message (from any Outlook view). |
| CTRL+O |
Open a received message. |
| CTRL+Shift+B |
Open the Address Book. |
| CTRL+Shift+O |
Convert an HTML or RTF message to plain text. |
| INSERT |
Add a Quick Flag to an unopened message. |
| CTRL+Shift+G |
Display the Flag for Follow Up dialog box. |
| CTRL+Q |
Mark as read. |
| CTRL+U |
Mark as unread. |
| CTRL+Shift+W |
Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List. |
| F4 |
Find or replace. |
| Shift+F4 |
Find next. |
| CTRL+ENTER |
Send. |
| CTRL+P |
Print. |
| CTRL+F |
Forward. |
| CTRL+ALT+F |
Forward as attachment. |
| ALT+ENTER |
Show the properties for the selected item. |
| CTRL+ALT+M |
Mark for Download. |
| CTRL+ALT+U |
Clear Mark for Download. |
| CTRL+B |
Display Send/Receive progress.(when a Send/Receive is in progress) |
| CTRL+N |
Create a new appointment (when in Calendar). |
| CTRL+Shift+A |
Create a new appointment (in any Outlook view). |
| CTRL+Shift+Q |
Create a new meeting request. |
| CTRL+F |
Forward an appointment or meeting. |
| CTRL+R |
Reply to a meeting request with a message. |
| CTRL+Shift+R |
Reply All to a meeting request with a message. |
| ALT+0 |
Show 10 days in the calendar. |
| ALT+1 |
Show 1 day in the calendar. |
| ALT+2 |
Show 2 days in the calendar. |
| ALT+3 |
Show 3 days in the calendar. |
| ALT+4 |
Show 4 days in the calendar. |
| ALT+5 |
Show 5 days in the calendar. |
| ALT+6 |
Show 6 days in the calendar. |
| ALT+7 |
Show 7 days in the calendar. |
| ALT+8 |
Show 8 days in the calendar. |
| ALT+9 |
Show 9 days in the calendar. |
| CTRL+G |
Go to a date. |
| ALT+= or CTRL+ALT+4 |
Switch to Month view. |
| CTRL+RIGHT ARROW |
Go to the next day. |
| ALT+DOWN ARROW |
Go to the next week. |
| ALT+PAGE DOWN |
Go to the next month. |
| CTRL+LEFT ARROW |
Go to the previous day. |
| ALT+UP ARROW |
Go to the previous week. |
| ALT+PAGE UP |
Go to the previous month. |
| ALT+HOME |
Go to the start of the week. |
| ALT+END |
Go to the end of the week. |
| ALT+MINUS SIGN or CTRL+ALT+3 |
Switch to Full Week view. |
| CTRL+ALT+2 |
Switch to Work Week view. |
| CTRL+COMMA or CTRL+Shift+COMMA |
Go to previous appointment. |
| CTRL+PERIOD or CTRL+Shift+PERIOD |
Go to next appointment. |
| CTRL+G |
Set up recurrence for an appointment or task. |
| CTRL+Shift+D |
Dial a new call. |
| F3 or CTRL+E |
Find a contact or other item. |
| F11 |
Enter a name in the Search Address Books box. |
| Shift+letter |
In Table or List view of contacts, go to first contact that starts with a specific letter. |
| CTRL+A |
Select all contacts. |
| CTRL+F |
Create a new message addressed to selected contact. |
| CTRL+J |
Create a Journal entry for the selected contact. |
| CTRL+N |
Create a new contact (when in Contacts). |
| CTRL+Shift+C |
Create a new contact (from any Outlook view). |
| CTRL+O or CTRL+Shift+ENTER |
Open a contact form for the selected contact. |
| CTRL+Shift+L |
Create a new distribution list. |
| CTRL+P |
Print. |
| F5 |
Update a list of distribution list members. |
| CTRL+Y |
Go to a different folder. |
| CTRL+Shift+B |
Open the Address Book. |
| CTRL+Shift+F |
Use Advanced Find. |
| CTRL+Shift+PERIOD |
In an open contact, open the next contact listed. |
| ESC |
Close a contact. |
| CTRL+Shift+X |
Open a Web page for the selected contact (if one is included). |
| ALT+D |
Open the Check Address dialog box. |
| ALT+Shift+1 |
In a contact form, under Internet, display the E-mail 1 information. |
| ALT+Shift+2 |
In a contact form, under Internet, display the E-mail 2 information. |
| ALT+Shift+3 |
In a contact form, under Internet, display the E-mail 3 information. |
| ALT+A |
Open the Add list. |
| ALT+B |
Select text in Label box when the field with a label assigned is selected. |
| ALT+C |
Open the Add Card Picture dialog box. |
| ALT+E |
Place cursor at beginning of Edit box. |
| ALT+F |
Select the Fields box. |
| ALT+G |
Select the Image Align drop-down list. |
| ALT+K, then ENTER |
Select color palette for background. |
| ALT+L |
Select Layout drop-down list. |
| ALT+R |
Remove a selected field from the Fields box. |
| ALT+F2 |
Show or hide the To-Do Bar. |
| ALT+C |
Accept a task request. |
| ALT+D |
Decline a task request. |
| CTRL+E |
Find a task or other item. |
| CTRL+Y |
Open the Go to Folder dialog box. |
| CTRL+N |
Create a new task (when in Tasks). |
| CTRL+Shift+K |
Create a new task (from any Outlook view). |
| CTRL+Shift+U |
Create a new task request. |
| CTRL+O |
Open selected item. |
| CTRL+P |
Print selected item. |
| CTRL+A |
Select all items. |
| CTRL+D |
Delete selected item. |
| CTRL+F |
Forward a task as an attachment. |
| Shift+TAB |
Switch between the Navigation Pane, Tasks list, and To-Do Bar. |
| CTRL+J |
Open selected item as a Journal item. |
| CTRL+Z |
Undo last action. |
| INSERT |
Flag an item or mark complete. |
| ALT+O |
Display the Format menu. |
| CTRL+Shift+P |
Display the Font dialog box. |
| Shift+F3 |
Switch case (with text selected). |
| CTRL+Shift+K |
Format letters as small capitals. |
| CTRL+B |
Make letters bold. |
| CTRL+Shift+L |
Add bullets. |
| CTRL+I |
Make letters italic. |
| CTRL+T |
Increase indent. |
| CTRL+Shift+T |
Decrease indent. |
| CTRL+L |
Left align. |
| CTRL+E |
Center. |
| CTRL+U |
Underline. |
| CTRL+] or CTRL+Shift+> |
Increase font size. |
| CTRL+[ or CTRL+Shift+ |
Decrease font size. |
| CTRL+X or Shift+DELETE |
Cut. |
| CTRL+C or CTRL+INSERT |
Copy. Note CTRL+INSERT is not available in the Reading Pane. |
| CTRL+V or Shift+INSERT |
Paste. |
| CTRL+Shift+Z or CTRL+SPACEBAR |
Clear formatting. |
| CTRL+Shift+H |
Delete the next word. |
| CTRL+Shift+J |
Stretch a paragraph to fit between the margins. |
| CTRL+Shift+S |
Apply styles. |
| CTRL+T |
Create a hanging indent. |
| CTRL+K |
Insert a hyperlink. |
| CTRL+L |
Left align a paragraph. |
| CTRL+R |
Right align a paragraph. |
| CTRL+Shift+T |
Reduce a hanging indent. |
| CTRL+Q |
Remove paragraph formatting. |
| Hold down CTRL and click the mouse button. |
Edit a URL in the body of an item. |
| Hold down Shift and click the mouse button. |
Specify a Web browser. |
| CTRL+K |
Insert a hyperlink. |
| Press ALT+F and then press V To print an item in an open window, press ALT+F, press W, and then press V |
Open Print Preview. |
| ALT+P |
Print a print preview. |
| ALT+S or ALT+U |
Open Page Setup from Print Preview. |
| ALT+Z |
Zoom. |
| ALT+C |
Close Print Preview. |
| F9 |
Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define. |
| Shift+F9 |
Start a send/receive for the current folder, retrieving full items (header, item, and any attachments). |
| CTRL+M |
Start a send/receive. |
| CTRL+ALT+S |
Define Send/Receive groups. |
| ALT+F11 |
Open Visual Basic Editor. |
| ALT+F8 |
Play macro. |
| CTRL+ALT+Shift+F12 |
Save Form Design. |
| CTRL+Shift+F11 |
Save Form Data. |
| Click in an InfoPath folder, and then CTRL+N. |
Create a new Microsoft Office InfoPath form. |
| ENTER |
Open an item. |
| CTRL+A |
Select all items. |
| PAGE DOWN |
Go to the item at the bottom of the screen. |
| PAGE UP |
Go to the item at the top of the screen. |
| Shift+UP ARROW or Shift+DOWN ARROW, respectively |
Extend or reduce the selected items by one item. |
| CTRL+UP ARROW or CTRL+DOWN ARROW, respectively |
Go to the next or previous item without extending the selection. |
| CTRL+SPACEBAR |
Select or cancel selection of the active item. |
| F5 |
Refresh view. |
| CTRL+Shift+PLUS SIGN |
Expand all groups. |
| CTRL+MINUS SIGN |
Collapse the group. |
| Shift+PLUS SIGN |
Expand a single selected group. |
| MINUS SIGN |
Collapse a single selected group. |
| UP ARROW |
Select the previous group. |
| DOWN ARROW |
Select the next group. |
| HOME |
Select the first group. |
| END |
Select the last group. |
| RIGHT ARROW |
Select the first item on screen in an expanded group or the first item off screen to the right. |
| CTRL+MINUS SIGN |
Collapse all groups. |
| CTRL+Shift+PLUS SIGN |
Expand all groups. |
| ALT+key for number of days |
View from 1 through 9 days. |
| ALT+0 (ZERO) |
View 10 days. |
| ALT+MINUS SIGN |
Switch to weeks. |
| ALT+= |
Switch to months. |
| CTRL+TAB or F6 |
Move between Calendar, TaskPad, and the Folder List. |
| Shift+TAB |
Select the previous appointment. |
| LEFT ARROW |
Go to the previous day. |
| RIGHT ARROW |
Go to the next day. |
| ALT+DOWN ARROW |
Go to the same day in the next week. |
| ALT+UP ARROW |
Go to the same day in the previous week. |
| HOME |
Select the time that begins your work day. |
| END |
Select the time that ends your work day. |
| UP ARROW |
Select the previous block of time. |
| DOWN ARROW |
Select the next block of time. |
| PAGE UP |
Select the block of time at the top of the screen. |
| PAGE DOWN |
Select the block of time at the bottom of the screen. |
| Shift+UP ARROW or Shift+DOWN ARROW, respectively |
Extend or reduce the selected time. |
| With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW, respectively |
Move an appointment up or down. |
| With the cursor in the appointment, ALT+Shift+UP ARROW or ALT+Shift+DOWN ARROW, respectively |
Change an appointment's start or end time. |
| ALT+DOWN ARROW |
Move selected item to the same day in the next week. |
| ALT+UP ARROW |
Move selected item to the same day in the previous week. |
| HOME |
Go to the start of work hours for the selected day. |
| END |
Go to the end of work hours for the selected day. |
| PAGE UP |
Go up one page view in the selected day. |
| PAGE DOWN |
Go down one page view in the selected day. |
| ALT+UP ARROW, ALT+DOWN ARROW, ALT+LEFT ARROW, or ALT+RIGHT ARROW, respectively |
Move the appointment up, down, left, or right. |
| Shift+LEFT ARROW, Shift+RIGHT ARROW, Shift+UP ARROW, or Shift+DOWN ARROW; or Shift+HOME or Shift+END |
Change the duration of the selected block of time. |
| HOME |
Go to the first day of the week. |
| PAGE UP |
Go to the same day of the week in the previous page. |
| PAGE DOWN |
Go to the same day of the week in the next page. |
| ALT+HOME |
Go to the first day of the current week. |
| ALT+END |
Go to the last day of the current week. |
| ALT+UP ARROW |
Go to the same day in the previous week. |
| ALT+DOWN ARROW |
Go to the same day in the next week. |
| One or more letters of the name that the card is filed under or the name of the field that you are sorting by |
Select a specific card in the list. |
| UP ARROW |
Select the previous card. |
| DOWN ARROW |
Select the next card. |
| HOME |
Select the first card in the list. |
| END |
Select the last card in the list. |
| PAGE UP |
Select the first card on the current page. |
| PAGE DOWN |
Select the first card on the next page. |
| RIGHT ARROW |
Select the closest card in the next column. |
| LEFT ARROW |
Select the closest card in the previous column. |
| CTRL+SPACEBAR |
Select or cancel selection of the active card. |
| Shift+UP ARROW |
Extend the selection to the previous card and cancel selection of cards after the starting point. |
| Shift+DOWN ARROW |
Extend the selection to the next card and cancel selection of cards before the starting point. |
| CTRL+Shift+UP ARROW |
Extend the selection to the previous card, regardless of the starting point. |
| CTRL+Shift+DOWN ARROW |
Extend the selection to the next card, regardless of the starting point. |
| Shift+HOME |
Extend the selection to the first card in the list. |
| Shift+END |
Extend the selection to the last card in the list. |
| Shift+PAGE UP |
Extend the selection to the first card on the previous page. |
| Shift+PAGE DOWN |
Extend the selection to the last card on the last page. |
| TAB |
Move to the next field and, from the last field of a card, move to the first field in the next card. |
| Shift+TAB |
Move to the previous field and, from the first field of a card, move to the last field in the previous card. |
| ENTER |
Move to the next field, or add a line to a multiline field. |
| Shift+ENTER |
Move to the previous field without leaving the active card. |
| F2 |
Display the insertion point in the active field to edit text. |
| ENTER |
Add a line in a multiline field. |
| HOME |
Move to the beginning of a line. |
| END |
Move to the end of a line. |
| PAGE UP |
Move to the beginning of a multiline field. |
| PAGE DOWN |
Move to the end of a multiline field. |
| UP ARROW |
Move to the previous line in a multiline field. |
| DOWN ARROW |
Move to the next line in a multiline field. |
| LEFT ARROW |
Move to the previous character in a field. |
| RIGHT ARROW |
Move to the next character in a field. |
| LEFT ARROW |
Select the previous item. |
| RIGHT ARROW |
Select the next item. |
| Shift+LEFT ARROW or Shift+RIGHT ARROW |
Select several adjacent items. |
| CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR |
Select several nonadjacent items. |
| ENTER |
Open the selected items. |
| PAGE UP |
Display the items one screen above the items on screen. |
| PAGE DOWN |
Display the items one screen below the items on screen. |
| HOME |
Select the first item on the timeline (if items are not grouped) or the first item in the group. |
| END |
Select the last item on the timeline (if items are not grouped) or the last item in the group. |
| CTRL+HOME |
Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group. |
| CTRL+END |
Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group. |
| ENTER or RIGHT ARROW |
Expand the group. |
| ENTER or LEFT ARROW |
Collapse the group. |
| UP ARROW |
Select the previous group. |
| DOWN ARROW |
Select the next group. |
| HOME |
Select the first group on the timeline. |
| END |
Select the last group on the timeline. |
| RIGHT ARROW |
Select the first item on screen in an expanded group or the first item off screen to the right. |
| LEFT ARROW |
Move back in increments of time that are the same as those shown on the time scale. |
| RIGHT ARROW |
Move forward in increments of time that are the same as those shown on the time scale. |
| Shift+TAB |
When the lower time scale is selected, select the upper time scale. |
| TAB |
When the upper time scale is selected, select the lower time scale. |
| TAB |
When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped. |