Microsoft Word 97 Keyboard Shortcuts
Format Characters:
ALT CTRL O Switch to outline view in Microsoft Word
ALT+CTRL+N Switch to normal view
CTRL+/ Move between a master document and its subdocuments
CTRL Shift F Change the font in Microsoft Word
CTRL+Shift+P Change the font size
CTRL+Shift+> Increase the font size
CTRL+Shift+ Decrease the font size
CTRL+] Increase the font size by 1 point
CTRL+[ Decrease the font size by 1 point
CTRL+D Change the formatting of characters (Font command, Format menu)
Shift F3 Change the case of letters in Microsoft Word
CTRL+Shift+A Format letters as all capitals
CTRL+B Apply bold formatting
CTRL+U Apply an underline
CTRL+Shift+W Underline words but not spaces
CTRL Shift D Double-underline text in Microsoft Word
CTRL+Shift+H Apply hidden text formatting
CTRL+I Apply italic formatting
CTRL+Shift+K Format letters as small capitals
CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing)
CTRL+Shift+PLUS SIGN Apply superscript formatting (automatic spacing)
CTRL+SPACEBAR Remove manual character formatting
CTRL+Shift+Q Change the selection to Symbol font
CTRL+Shift+* (asterisk) Display non-printing characters
Shift+F1 (then click the text whose formatting you want to review) Review text formatting in Microsoft Word
CTRL+Shift+C Copy formats
CTRL+Shift+V Paste formats
Format Paragraphs:
CTRL+1 Single-space lines
CTRL+2 Double-space lines
CTRL 5 Set 1.5-line spacing in Microsoft Word
CTRL+0 (zero) Add one-line spacing preceding a paragraph
CTRL+0 (zero) Remove one-line spacing preceding a paragraph
CTRL+E Center a paragraph
CTRL+J Justify a paragraph
CTRL+L Left align a paragraph
CTRL R Right align a paragraph in Microsoft Word
CTRL+M Indent a paragraph from the left
CTRL+Shift+M Remove a paragraph indent from the left
CTRL+T Create a hanging indent
CTRL+Shift+T Reduce a hanging indent
CTRL+Q Remove paragraph formatting
CTRL+Shift+S Apply a style
ALT+CTRL+K Start AutoFormat
CTRL Shift N Apply the Normal style in Microsoft Word
ALT+CTRL+1 Apply the Heading 1 style
ALT+CTRL+2 Apply the Heading 2 style
ALT+CTRL+3 Apply the Heading 3 style
CTRL+Shift+L Apply the List style
Delete Text and Graphics:
BACKSPACE Delete one character to the left
CTRL+BACKSPACE Delete one word to the left
DELETE Delete one character to the right
CTRL DELETE Delete one word to the right in Microsoft Word
CTRL+X Cut selected text to the Clipboard
CTRL+Z Undo the last action
CTRL+F3 Cut to the Spike
CTRL+C Copy text or graphics
F2 (then move the insertion point and press ENTER) Move text or graphics in Microsoft Word
ALT+F3 Create AutoText
CTRL+V Paste the Clipboard contents
CTRL+Shift+F3 Paste the Spike contents
Insert Special Characters:
CTRL+F9 A field
CTRL+F9 A field
CTRL+F9 A field
ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appea An AutoText entry
ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appea An AutoText entry
ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appea An AutoText entry
Shift+ENTER A line break
Shift+ENTER A line break
Shift+ENTER A line break
CTRL ENTER A page break
CTRL ENTER A page break
CTRL ENTER A page break
CTRL Shift ENTER A column break
CTRL Shift ENTER A column break
CTRL Shift ENTER A column break
CTRL+HYPHEN An optional hyphen
CTRL+HYPHEN An optional hyphen
CTRL+HYPHEN An optional hyphen
CTRL+Shift+HYPHEN A non-breaking hyphen
CTRL+Shift+HYPHEN A non-breaking hyphen
CTRL+Shift+HYPHEN A non-breaking hyphen
CTRL+Shift+SPACEBAR A non-breaking space
CTRL+Shift+SPACEBAR A non-breaking space
CTRL+Shift+SPACEBAR A non-breaking space
ALT CTRL C The copyright symbol
ALT CTRL C The copyright symbol
ALT CTRL C The copyright symbol
ALT+CTRL+R The registered trademark symbol
ALT+CTRL+R The registered trademark symbol
ALT+CTRL+R The registered trademark symbol
ALT+CTRL+T The trademark symbol
ALT+CTRL+T The trademark symbol
ALT+CTRL+T The trademark symbol
ALT CTRL period An ellipsis in Microsoft Word
ALT CTRL period An ellipsis in Microsoft Word
ALT CTRL period An ellipsis in Microsoft Word
Select Text and Graphics:
Shift+RIGHT ARROW One character to the right
Shift+LEFT ARROW One character to the left
CTRL+Shift+RIGHT ARROW To the end of a word
CTRL+Shift+LEFT ARROW To the beginning of a word
Shift+END To the end of a line
Select Text and Graphics
Shift+HOME To the beginning of a line
Shift+DOWN ARROW One line down
Shift+UP ARROW One line up
CTRL+Shift+DOWN ARROW To the end of a paragraph
CTRL+Shift+UP ARROW To the beginning of a paragraph
Shift+PAGE DOWN One screen down
Shift+PAGE UP One screen up
ALT CTRL PAGE DOWN To the end of a window in Microsoft Word
CTRL+Shift+HOME To the beginning of a document
CTRL+A To include the entire document
CTRL+Shift+F8, and then use the arrow keys; press ESC to cancel selection mode To a vertical block of text
F8 arrow keys; press ESC to cancel selection mode To a specific location in a document in Microsoft Word
Select Text and Graphics in a Table:
TAB Select the next cell's contents
Shift+TAB Select the preceding cell's contents
Hold down Shift and press an arrow key repeatedly Extend a selection to adjacent cells
Click in the column's top or bottom cell. Hold down Shift and press the UP ARROW or DOWN ARROW key r Select a column in Microsoft Word
CTRL+Shift+F8, and then use the arrow keys; press ESC to cancel selection mode Extend a selection (or block)
Shift+F8 Reduce the selection size
ALT+5 on the numeric keypad (with NUM LOCK off) Select an entire table
Extend a Selection:
F8 Turn extend mode on
F8, and then press LEFT ARROW or RIGHT ARROW Select the nearest character
F8 (press once to select a word, twice to select a sentence, and so forth) Increase the size of a selection in Microsoft Word
Shift+F8 Reduce the size of a selection
ESC Turn extend mode off
Move the Insertion Point:
LEFT ARROW One character to the left
RIGHT ARROW One character to the right
CTRL LEFT ARROW One word to the left in Microsoft Word
CTRL+RIGHT ARROW One word to the right
CTRL+UP ARROW One paragraph up
CTRL+DOWN ARROW One paragraph down
Shift+TAB One cell to the left (in a table)
TAB One cell to the right (in a table)
UP ARROW Up one line
DOWN ARROW Down one line
END To the end of a line
HOME To the beginning of a line in Microsoft Word
ALT+CTRL+PAGE UP To the top of the window
ALT+CTRL+PAGE DOWN To the end of the window
PAGE UP Up one screen (scrolling)
PAGE DOWN Down one screen (scrolling)
CTRL PAGE DOWN To the top of the next page in Microsoft Word
CTRL+PAGE UP To the top of the previous page
CTRL+END To the end of a document
CTRL+HOME To the beginning of a document
Shift+F5 To a previous revision
Shift F5 To the location of the insertion point when the document was last closed in Microsoft Word
Move Around in a Table:
TAB Next cell in a row
Shift+TAB Previous cell in a row
ALT+HOME First cell in a row
ALT+END Last cell in a row
ALT PAGE UP First cell in a column in Microsoft Word
ALT+PAGE DOWN Last cell in a column
UP ARROW Previous row
DOWN ARROW Next row
Insert Paragraphs and Tab Characters in a Table:
ENTER New paragraphs in a cell
CTRL+TAB Tab characters in a cell
Keys for Reviewing Documents
ALT+CTRL+M Insert a comment
CTRL+Shift+E Turn revision marks on or off
CTRL HOME Go to the beginning of a comment in Microsoft Word
CTRL END Go to the end of a comment in Microsoft Word
Keys for Performing a Mail Merge
ALT+Shift+K Preview a mail merge
ALT Shift N Merge a document in Microsoft Word
ALT+Shift+M Print the merged document
ALT+Shift+E Edit a mail-merge data document
ALT+Shift+F Insert a merge field
Keys for Printing and Previewing Documents
CTRL+P Print a document
ALT CTRL I Switch to Print Preview in Microsoft Word
Arrow keys Move around the preview page when zoomed in
PAGE UP or PAGE DOWN Move by one preview page when zoomed out
CTRL+HOME Move to the first preview page when zoomed out
CTRL END Move to the last preview page when zoomed out in Microsoft Word
Keys for Working with Fields
ALT+Shift+D A DATE field
ALT+CTRL+L A LISTNUM field
ALT+Shift+P A PAGE field
ALT+Shift+T A TIME field
CTRL+F9 An empty field
CTRL+Shift+F7 Update linked information in a Word source document
F9 Update selected fields in Microsoft Word
CTRL+Shift+F9 Unlink a field
Keys for Working with a Document Outline
ALT+Shift+LEFT ARROW Promote a paragraph
ALT+Shift+RIGHT ARROW Demote a paragraph
CTRL+Shift+N Demote to body text
ALT Shift UP ARROW Move selected paragraphs up in Microsoft Word
ALT+Shift+DOWN ARROW Move selected paragraphs down
ALT+Shift+PLUS SIGN Expand text under a heading
ALT+Shift+MINUS SIGN Collapse text under a heading
ALT+Shift+A or the asterisk (*) key on the numeric keypad Expand or collapse all text or headings
The slash (/) key on the numeric keypad Hide or display character formatting in Microsoft Word
ALT+Shift+L Show the first line of body text or all body text
ALT+Shift+1 Show all headings with the Heading 1 style
ALT+Shift+n Show all headings up to Heading n
Keys for Menus
Shift+F10 Show the shortcut menu
F10 Make the menu bar active in Microsoft Word
ALT+SPACEBAR Show the program icon menu (on the program title bar)
DOWN ARROW or UP ARROW (with the menu or submenu displayed) Select the next or previous command on the menu or submenu
LEFT ARROW or RIGHT ARROW Select the menu to the left or right; or, with a submenu visible, switch between the main menu and the submenu
HOME or END Select the first or last command on the menu or submenu
ALT Close the visible menu and submenu at the same time in Microsoft Word
ESC Close the visible menu; or, with a submenu visible, close the submenu only
CTRL+ALT+Hyphen (-) Remove Items from menu (MRU, Commands, etc.) Pointer turns to minus sign when keys are pressed, then open menu and click item to be removed.
Keys for Toolbars
F10 Make the menu bar active in Microsoft Word
CTRL+TAB or CTRL+Shift+TAB Select the next or previous toolbar
TAB or Shift+TAB (when a toolbar is active) Select the next or previous button or menu on the toolbar
ENTER (when a menu on a toolbar is selected) Open the menu
ENTER (when a button is selected) Perform the action assigned to a button in Microsoft Word
ENTER (when the text box is selected) Enter text in a text box
Keys for Windows and Dialog Boxes
ALT+TAB Switch to the next program
ALT+Shift+TAB Switch to the previous program
CTRL+ESC Show the Windows Start menu
CTRL W Close the active document window in Microsoft Word
CTRL+F5 Restore the active document window
CTRL+F6 Switch to the next document window
CTRL+Shift+F6 Switch to the previous document window
CTRL+F7 Carry out the Move command (document icon menu, menu bar)
CTRL+F8 Carry out the Size command (document icon menu, menu bar)
CTRL F10 Maximize the document window in Microsoft Word
ALT+0 to select the folder list; arrow keys to select a folder Select a folder in the Open or Save As dialog box (File menu)
ALT+ number (1 is the left most button, 2 is the next, and so on) Choose a toolbar button in the Open or Save As dialog box (File menu)
F5 Update the files visible in the Open or Save As dialog box (File menu)
CTRL+TAB or CTRL+PAGE DOWN Switch to the next tab in a dialog box
CTRL+Shift+TAB or CTRL+PAGE UP Switch to the previous tab in a dialog box
TAB Move to the next option or option group
Shift TAB Move to the previous option or option group in Microsoft Word
Arrow keys Move between options in the selected drop-down list box or between some options in a group of options
SPACEBAR Perform the action assigned to the selected button; select or clear the check box
Letter key for the first letter in the option name you want (when a drop- down list box is selected) Move to the option by the first letter in the option name in a drop-down list box
ALT+ letter key Select the option or select or clear the check box by the letter underlined in the option name
ALT+DOWN ARROW (when a drop-down list box is selected) Open a drop-down list box
ESC (when a drop-down list box is selected) Close a drop-down list box
ENTER Perform the action assigned to the default button in the dialog box
ESC Cancel the command and close the dialog box in Microsoft Word
HOME Move to the beginning of the entry
END Move to the end of the entry
LEFT ARROW or RIGHT ARROW Move one character to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROW Move one word to the left or right
Shift+HOME Select from the insertion point to the beginning of the entry
Shift+END Select from the insertion point to the end of the entry
Shift LEFT ARROW Select or deselect one character to the left in Microsoft Word
Shift+RIGHT ARROW Select or deselect one character to the right
CTRL+Shift+LEFT ARROW Select or deselect one word to the left
CTRL+Shift+RIGHT ARROW Select or deselect one word to the right
Keys for Working with Web Pages
CTRL K Insert a hyperlink in Microsoft Word
ALT+LEFT ARROW Go back one page
ALT+RIGHT ARROW Go forward one page
F9 Refresh
Keys for Working with Cross-References, Footnotes, and Endnotes
ALT+Shift+O Mark a table of contents entry
ALT+Shift+I Mark a table of authorities entry
ALT+Shift+X Mark an index entry
ALT CTRL F Insert a footnote in Microsoft Word
ALT+CTRL+E Insert an endnote
Keys for Using the Office Assistant
ALT+F6 Make the Office Assistant balloon active
ALT+number (1 is the first topic, 2 is the second, and so on) Select a Help topic from the topics the Office Assistant displays
ALT+ number (1 is the first topic, 2 is the second, and so on) Select a Help topic from the topics the Office Assistant shows
ALT DOWN ARROW See more Help topics in Microsoft Word
ALT+UP ARROW See previous Help topics
ESC Close an Office Assistant message
F1 Get Help from the Office Assistant
ALT+N Display the next tip
ALT+B Display the previous tip
ESC Close tips
TAB to select the Office Assistant button; SPACEBAR to show the Assistant or turn off Help with the Show or hide the Office Assistant in a wizard in Microsoft Word
Keys for Working with Documents
CTRL N Create a new document in Microsoft Word
CTRL+O Open a document
CTRL+W Close a document
ALT+CTRL+S Split a document
CTRL S Save a document in Microsoft Word
ALT+F4 Quit Word
CTRL+F Find text, formatting, and special items
ALT+CTRL+Y Repeat find
CTRL+H Replace text, specific formatting, and special items
CTRL+G Go to a page, bookmark, footnote, table, comment, graphic, or other location
ALT+CTRL+Z Go back to a page, bookmark, footnote, table, comment, graphic, or other location
ALT CTRL HOME Browse a document in Microsoft Word
ESC Cancel an action
CTRL+Z Undo an action
CTRL+Y Redo or repeat an action
ALT+CTRL+P Switch to page layout view
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